Unlike the list of e-mail mistakes I published in another post, here’s a list of things you can do to ensure that others enjoy, not dread, your e-mails.
1. Use bcc.
Some people don’t realize that bcc means blind carbon copy, which means don’t make everyone on your e-mail list mad by listing their email addresses in your mass mailings. In the “To” section, enter your email address and in the “bcc” section, enter everyone else’s addresses. When you send a mass e-mail, no one else’s address shows up except for yours.
2. Click send once.
I’m one of the most impatient people I know. When an elevator seems to take too long to get to my floor, I push the button over and over to make the elevator arrive faster (which by the way, doesn’t work even though it makes me feel better to think it does). The same theory doesn’t work when pushing send. Instead of making your e-mail arrive sooner, pushing send several times makes the same email land in someone’s mailbox many times.
3. Don’t include attachments in e-mails to strangers.
If someone has no idea who you are, he or she probably won’t feel comfortable downloading your attachment. If you’ve ever had a computer virus, you know what I mean. It takes having to pay someone one time to cure a virus to realize it’s not worth downloading a suspicious file. If possible, include the information from the attachment in the body of your e-mail and then include the attachment. Even if the person doesn’t open the attachment, they’ll see the information you want them to read.
4. Limit the number of “funny” e-mails you send to friends and clients.
A joke e-mail that makes you laugh all day isn’t necessarily funny to everyone else. In fact, some online jokes can be more annoying than they are funny. If you send too many of those types of e-mails, when you do have an important message, the person you’ve sent it to may delete it without reading it.
If you’re not doing the things on this list on a regular basis, keep in mind that it’s not too late to change your e-mailing ways.
What do you avoid doing when you send e-mails?